Specific responsibilities include:
♦ Strict adherence in the implementation of the above guidelines, conditions and procedures;
♦ Assist and undertake internal checks and verifications of contract invoices, Programme Estimates (PE), submission Record of Expenditure (ROE) and Replenishment Request (RR) and Closure Request (CR);
♦ Verify the calculation of contract price revisions and other invoicing matters;
♦ Check if payments terms are in agreement with contracts, Programme Estimate and Addendums (if any);
♦ Perform a complete check of all supporting documents for payments, reimbursements and other claims;
♦ Perform arithmetical checks on all invoices received for payment for service contracts, travel expenditure and reimbursable;
♦ Obtain appropriate signatures and progress payments through the system on a timely basis (all payment to be moved to the next stage or queries formally raised within 1 week of receipt);
♦ Prepare record of expenditures related to budget projects. Generate purchase orders, collect supporting documents, follow-up of the petty cash book and record expenditures into the financial software for the preparation of ROE, RR and CR;
♦ Cross check bank reconciliations with expenditures recorded in the accounting software;
♦ Participate in preparing financing plan and budget for new programme estimates;
♦ Together with FS, and FA coordinate with all 25 OAHPs in advance requests, liquidations, payments and supporting documents.
♦ Together with FS, and FA provide information to auditors during the regular external control;
♦ Provide inputs for the updating of the Internal Manual of Procedures;
♦ Perform such other functions as may be required.
Desired minimum qualifications for this assignment are:
♦ Minimum bachelor degree in finance, accounting, economic, business administration or equivalent;
♦ A minimum of 3 years of relevant working experience in finance, administration and management work in development programmes;
♦ Experiences working with government staff related finance and administration works is strong advantage;
♦ Experience with EU projects/programs and/or donor funded program is a strong advantage;
♦ Experience in finance and admin and related issues;
♦ Fluency in Khmer and English (speaking and writing);
♦ Solid computer skills (word, excel…);
♦ Proven ability to work with multicultural environment, team spirit and responsibilities;
♦ Pro-active, engagement, initiative, reporting skills, systematic thinking and working, quality achievements.
♦ Willing to travel to provincial offices.
Interested candidates should submit their CV together with a cover letter by e-mail to: [email protected]
c/o GDAHP, Front building, street 371, in Trea village, Sangkat Steung Meanchey, Khan Meanchey, Phnom Penh, Cambodia
Phone: 023 521 0888
Application deadline is 11 December2017, at 5.30pm
Only short listed candidates will be notified.