Logo of Phnom Penh Post newspaper Phnom Penh Post - Delivering a great PowerPoint presentation

Delivering a great PowerPoint presentation

Delivering a great PowerPoint presentation


Avoid animations when preparing PowerPoint presentations. Photo by: TRACEY SHELTON

IN many professional jobs, it won't be too long before you are asked to give a presentation, be it a formal presentation in front of external clients or just a short presentation to some of your work colleagues.

While you may know how to create slides using Microsoft PowerPoint (the main software package used for presentations), you may not know how to use PowerPoint effectively.

Many presenters make some common mistakes when designing their PowerPoint presentation, which can result in a dull and confusing presentation. Below are 10 tips on how to design a great presentation.

1. Start with an overview

Briefly explain to your audience what you are going to talk about, so they know what to expect. Your first slide (after the title page) should be an introduction, agenda or table of contents slide.

2. Choose a clean and simple layout

Some organisations have a presentations template so that all presentations look the same in terms of style and colour. However, if you are free to design the appearance of your slides, choose something that is clean, simple and professional. Select a background colour that contrasts nicely with the text and isn't too fancy or complicated.

3. Avoid animations and sounds

PowerPoint allows you to include some fun animations where bullet points fly in from all directions and charts move around on the page. You can also have sound effects in your presentation. Stay away from these gimmicks, as they distract from the content of your presentation.

4. Don't include too many slides

As a general rule, most presenters only get through one or two slides per minute. So if you only have 10 minutes to present, don't try to race through 40 slides. Audiences tend to get frustrated if you start skipping too many slides because you are running behind time.

 
5. Don't overload on information

Don't overload your slide with too many words. Present your information as bullet points rather than complete sentences. Ideally, try to keep each bullet point to one or two lines. Also, don't overload each slide with too many bullet points. A long list of bullet points can be difficult for the audience to absorb. Try to limit each slide to five or six bullet points.

6. Make the text big enough to read

One of the most common PowerPoint mistakes is to choose a font size that is too small for the audience to read on the screen. Even if the audience has printed handouts, it is generally better if they can read everything from the screen rather than looking at their handouts - once they start reading their handouts, they stop listening to you!

If your audience doesn't have handouts, then it is even more important that they can read everything on the screen. Aim for a font size of 14 or 16, and never go smaller than 12.

7. Make good use of tables and charts

Tables and charts can be a great way to present information. Make sure that all text in the tables and charts is big enough to read.

8. Have a strong conclusion

Let's be honest. Even if you've delivered a sensational presentation, some people in the audience may have "drifted off". Use your final slide to emphasize whatever you want your audience to remember - whether a summary of all the main points or just a single, simple message.

9. Check spelling and grammar

Nothing is more damaging to the credibility of your presentation than spelling or grammar mistakes. Check each slide carefully.

10. Always face your audience

Never turn your back to the audience and read from the screen. This is a sure way to lose your audience. Engage your audience with lots of eye contact.

Finally, for important presentations, it is a good idea to have a practice run through your presentation. Not only will this help with your timing, but it will also highlight if you are struggling to communicate any parts of your presentation effectively.

____________________________________________
Sean Power is a consultant to HRINC, one of Cambodia’s leading HR services firms, and Sandra D’Amico is the managing director. Contact [email protected] for more information.

MOST VIEWED

  • Ministry issues warning over coronavirus outbreak

    The Ministry of Health on Wednesday asked the public to be on “high alert” as a new virus wreaks havoc across Asia. However, no cases have been reported in the Kingdom thus far. The 2019 Novel Coronavirus (2019-nCoV) has raised the alarm for its similarity to

  • First case of coronavirus reported in the Kingdom

    Cambodia reported its first case of the deadly 2019 Novel Coronavirus (2019-nCoV) on Monday, Minister of Health Mam Bun Heng announced. He said medical specialists detected the virus in a Chinese tourist in Sihanoukville. The minister said Jia Jianhua, 60, travelled from Wuhan city, where the outbreak

  • PM urges precaution amid virus outbreak

    Prime Minister Hun Sen on Sunday called on all Cambodians to bump up precautions to avoid contracting the 2019 Novel Coronavirus (2019-nCoV) that has already killed more than 50 people in China. The prime minister told the public to remain calm but alert about the possibility of

  • Gov’t slams NGO over 2019 corruption report

    The government on Thursday slammed a report that described the Kingdom as highly corrupt. Government spokesperson Phay Siphan dismissed the latest Transparency International (TI) report as “just an advertisement of NGOs to promote their own interests”. Released on Thursday, the report puts Cambodia near the

  • NBC’s digital payments to go live in next few months

    The National Bank of Cambodia (NBC) will launch a Blockchain-based, peer-to-peer payment and money transfer platform in the next few months, its director-general Chea Serey told The Post on Monday. Dubbed ‘Project Bakong’, the scheme already has the support of 11 banks, with many more expected

  • Gov’t answers garment buyers’ complaint

    Some of the biggest buyers in the Kingdom’s garment sector have urged Prime Minister Hun Sen to address issues faced by unions and workers – a request a senior official said was out of touch with the situation on the ground. The letter addressed to