WHO Cambodia is inviting applications for a
Integrated Package of Maternal, Neonatal and Child Health Services
Temporary Project Secretary (on Special Service Agreement SSA)
The World Health Organization as a Specialized Agency of the United Nations system has been providing technical support to the Ministry of Health of Cambodia. With funding received from Korea Foundation for International Healthcare (KOFIH) to implement MNCH project in Battambang Province, WHO is recruiting one temporary project secretary to assist the project for 11 months with possible extension. The duty station is in Phnom Penh, Cambodia. Applications from women are encouraged.
Terms of reference:
Under the general supervision and guidance of the MCH team of WHO/CAM to work closely with the MCH assistant to provide administrative support to KOFIH project as follows:
1- Assist MCH Team in the procurement process of project by checking and processing DFCs as well as updating SOEs monitoring sheet for reporting to the Budget and Finance office; follow up closely with the Provincial Health Department (PHD) officials on SoEs submission;
2- Monitor and update project expenditures, all remaining balance before the end date of funding, track payments with counterpart and/or contractors of bank transfer as supported by credit advice;
3- Arrange and manage lists of all equipment, prepare bid letters to suppliers, update list of all medical equipment procured;
4- Obtain quotations, and procure equipment based on project requirement and specifications;
5- Keep the list of all suppliers, as well as Battambang Provincial Health Department/KOFIH staff, and the involved party such as PFD for any administrative support related to the project in timely manner;
6- Check the approved LPOs, ensure necessary custom clearance of Goods are obtained to facilitate delivery of goods on a timely manner;
7- Provide administrative supports and keep organize all equipment ready for transporting and distribution to the operational counterpart in the province, keep the suppliers informed on the location and the details of the contact person to be met for delivery.
8- Follow up with PfD head accountant and staff for submission of the work and services as agreed per APW contract;
9- Ensure all Technical Reports are to be attached with both electronic and hard signed copies of each request for payment to WHO;
10- Assist and backup the MCH Assistant during their leave absence or on duty travel;
Education: Graduated from secondary school and some work experience or equivalent relevant experience on administration, finance and procurement related functions.
Experience and skills:
Good understanding of administrative procedures and protocols, Ability to work as part of a team and;
Computer literacy: Excel, Microsoft word, Excel book keeping and Microsoft Power point
Languages: Excellent knowledge of spoken and written Khmer and English literated.
Salary: Attractive remuneration package.
Interested applicants are required to send a CV to the WHO Representative Office before the deadline. Smoking is not allowed in WHO premises.
The mission of WHO is the attainment by all peoples of the highest possible level of health.
For additional information please contact the WHO office in Phnom Penh located at 177-179 Pasteur Street, by email under [email protected], or by telephone under (023)216610.