Catholic Relief Services (CRS) was founded in 1943 by the United States Conference of Catholic Bishops to assist the poor and disadvantaged. CRS returned to Cambodia in 1991 and currently works in the sectors of Health, Education, and Sustainable, with approximately 20 local partners. A head office is located in Phnom Penh. CRS Cambodia is the hub office for Southeast Asia programming, including Vietnam, Myanmar, Thailand and other outreach countries
The Senior Finance Officer will assist SEA Finance Manager to ensure the integrity and accuracy of financial operations and process of Cambodia program including cash management, budget management, documentations, coding, accounting system, compliance, internal control, and financial reporting. He/she will be responsible for finance management, grant management and financial reporting for outreach countries under the supervision of CRS/Cambodia, including but not limited to Thailand, China, North Korea, and Mongolia. This position is based in Phnom Penh with travel to outreach countries and project sites.
I. CRS/Cambodia Financial Operations
Cash Management: Coordinate with relevant staff/managers to prepare quarterly cash forecast as well as monthly cash request for submission to HQ in a timely manner, Maintain safe box for safeguarding petty cash box, blank checks and check register and Maintain list of check register and sequential check.
Sub-recipients assessment in Cambodia and Outreach: Implement CRS sub-recipient financial management policy in Cambodia and Outreach countries including sub-recipient assessment, internal control improvement plan, financial terms in agreements, reporting and monitoring and capacity building for partners.
Support Internal and external audit: Provide support and assist Finance Officers and partners for all related external audit, with emphasis on Global Fund Audit, Assist SEA FM and provide support to facilitate work of CRS internal auditors, including provision of relevant documents.
Financial Management: Review all finance vouchers (cash disbursements, cash receipts and journal entries to ensure there are sufficient supporting documents, proper coding and that they are in line with approved budget, authorization limit & donor/CRS compliance,Act as SUN administrator to maintain and set up SUN system in accordance with SUN manual such as new donor code, new project code, exchange rate, Q&A report design, Review the internal control process and Ensure complete, appropriate and easy-to-access filling system
Budget Management:Participate in preparing budgets for proposals, in coordination with SEA FM, Review budgets prepared by Program Managers and upload the budget into SUN System as part of BMF and BRF process in coordination with SEA FM and Inform and suggest corrective action Outreach Program Manager and relevant stakeholders about any budget issue (under or overspending) through BCR and/or donor report preparation process.
Month-end closing & Financial Reporting: Month-end review of accounts and other review aspects as listed in month-end checklist such as T code, account mapping for pooled cost and account structure/business rule, correct donor source & project number (DSPN), Review and post suspension journals and intra-agency files and prepare any correcting entry as needed, Prepare recurring journals such as prepayment amortization, Assist SEA Finance Manager in running Cost Allocation tool and preparing CA journals, Prepare Aging reporting and other balance sheet items report such as payable and analyze it for following up action and coding adjustment and Prepare Budget Comparison Report (BCR) for Outreach countries and distribute to relevant Outreach manager.
II. Outreach Financial Monitoring and Reporting
Assist in annual budget preparation of Outreach Programs in conjunction with SEA Finance Manager and Outreach Country Program Manager, Support to program staff in preparing partners budgets, Review budget utilization of various projects, Recommend remedial actions for adverse variances, Assess the financial management and internal control system of existing and incoming partners and ensure that the systems are adequate to control potential risk of loss or misuse of assets, Build the capacity of partners and program staff in Outreach countries, Review all outreach country advances, liquidations and payment requests, Verify vouchers and account codes, Verify that all funds and projects charged are valid combinations, Verify partner liquidation documents to ensure that the expenditures are in line with the approved project budget and narratives. Ensure that all transactions are supported by adequate & auditable documentations, Conduct on site visits to Outreach programs, check vouchers and partners’ financial systems and resolve any outstanding issues, Keep partners informed of un-liquidated balances and provide appropriate assistance to expedite regular submission of liquidations.
MINIMUM QUALIFICATIONS AND EXPERIENCE
• Bachelor’s Degree in Accounting and Finance or equivalent qualification;
• At least four years of work experience in finance, preferably with an NGO or other international organization
• Computer proficiency, particularly in spreadsheets, accounting packages (Sun System) and word processing
• Hard-working, friendly, honest, respectful, flexible, and open. Good attitude, pleasant disposition and ability to take initiative in work.
• Excellent spoken and written English.Experience working in detailed, delicate situations with local partner organizations.
• Ability to work in team setting, taking initiatives and performing multiple tasks.
Interest candidate should submit their CV and covering letter, on or before 4th July, 2014
To CRS recruitment email: [email protected], or send to CRS Cambodia Office:
House # 14, Street 278, BKK I, Khan Chamkar Morn, Phnom Penh, Cambodia